Who the new rules apply to

The new rules apply to all employers in the Czech Republic – from small businesses with a few employees to large corporations. If you have at least one employee, these requirements apply to you.

The changes primarily bring digitalization – reporting to the Labor Inspectorate will be exclusively electronic. Paper forms and emails are a thing of the past.

How to report a workplace accident from January 2026

You must report a workplace accident without undue delay. You have 15 working days from the moment you become aware of the accident.

Reporting deadline – 15 working days

Practical example:
An employee is injured on Tuesday, February 5, 2026. You find out about it that same day. You must submit the accident report no later than February 28, 2026 (15 working days).

15 working days is approximately 3 weeks. It may seem like plenty of time, but in practice, it goes by quickly. It pays not to leave it until the last minute.

Who you report the accident to

From January 2026, you must report accidents exclusively electronically via the State Labor Inspection Office (SÚIP) portal.

Labor Inspectorate:
→ Exclusively electronically via the SÚIP portal

Trade unions, OSH representatives, the police, or health insurance companies:
→ Electronically or in paper form

You can no longer send reports to the Labor Inspectorate via email or data box. Only through the portal.

Record workplace accidents in your accident log—either electronically or on paper.

As an employer, you are also required to keep a record of all accidents. You have two options:

• Electronically – in a system that works for you
• In paper form – a traditional accident logbook

Important: Records must be complete and well-organized. You must enter all accidents into the logbook—from minor ones to serious ones.

Archiving workplace accident records – 10 years

You must keep a copy of the accident report sent to the Labor Inspectorate for 10 years.

This means: Create an archiving system—whether digital or paper-based—and ensure that records are not lost when changing HR systems or when a responsible person leaves.

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4 categories of workplace accidents and how reporting differs

Categories determine how to proceed with reporting. Fatal and serious accidents must be reported immediately via the SÚIP portal, while you have up to 15 working days to report other accidents. Minor accidents are only recorded in the accident logbook—they are not reported to the inspectorate.

1. Fatal workplace accident

An accident that results in the employee's death within one year of the incident.

2. Serious workplace accident

An accident expected to require hospitalization for more than 5 days, an accident that is life-threatening, or a mass casualty incident.

3. Other workplace accidents

Accidents and injuries resulting in temporary incapacity for work lasting more than 3 calendar days.

4. Minor workplace accident

An accident that did not result in temporary incapacity for work, or where such incapacity did not exceed 3 calendar days.

How we can help you set up your processes

Implementing new rules requires not only administrative preparation but also legal analysis and the establishment of effective processes.

We will help you with:

→ Auditing your current accident reporting processes
→ Setting up electronic records and access to the State Labour Inspection Office (SÚIP) portal
→ Preparing internal guidelines for accident reporting
→ Training responsible personnel
→ Monitoring compliance with new rules

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Ondřej Chlada is a partner and guarantor of employment law at endors. He specializes in providing advice to both Czech and international clients. He helps companies strategically manage employment relationships and set up modern HR processes. He is a leading expert on employment law in the Czech Republic, with accolades from international rankings such as Chambers and Best Lawyers.